Transform how you manage pickleball tournaments with our AI-powered platform that maximizes player experience while minimizing administrative overhead.
Our system reimagines pickleball tournament management from the ground up, focusing on efficiency and player experience.
Our system uses proprietary PPR (Pickleball Performance Rating) technology based on the Glicko rating system to create the most fair and competitive matches possible.
Our proprietary rating system creates fair matches while eliminating division management headaches.
The PPR system creates natural competitive groupings based on actual play, not arbitrary divisions, resulting in more balanced matches and a better tournament experience for players at all skill levels.
Our system simplifies tournament management while improving the player experience through a streamlined process.
Players register individually rather than as teams. Each player provides their skill level or is assigned a PPR rating based on previous performance.
Players check in at the venue. Partners are assigned on-site through the system, eliminating the complexity of pre-tournament partner coordination.
Teams are automatically stack-ranked based on their combined PPR ratings. Top-ranked team is assigned to Court 1, second to Court 2, and so on.
After each round, PPR ratings are recalculated based on results and point differentials. New matchups are created dynamically, avoiding repeat pairings.
After qualifying rounds, teams are automatically grouped into 8-team pods based on their final rankings. Each pod competes in its own bracket.
Our system directly addresses the four most significant pain points tournament directors face today.
Players who deliberately lower their skill level create unfair competition and frustrate honest participants.
Our proprietary PPR (Pickleball Performance Rating) system, based on the Glicko rating methodology, dynamically adjusts player ratings based on actual performance and point differentials.
No-shows and late changes create chaos and stress in the final hours before a tournament.
Our system's dynamic nature eliminates the last-minute scramble. The platform automatically adapts to player availability and court assignments, handling unexpected changes with zero disruption.
Player cancellations create hours of manual work and financial tracking headaches.
Our system automatically processes refunds when players cancel, with no director intervention required. The player initiates the cancellation, the system verifies eligibility based on your refund policy, and processes the refund instantly.
When a tournament must be canceled, processing dozens or hundreds of refunds becomes a major burden.
The system can instantly refund all registered players with a single click if a tournament needs to be canceled. All players receive immediate notification and refunds are processed in batch.
Our system is designed to maximize ROI while delivering an exceptional player experience.
Eliminate 80% of pre-tournament administrative work with automated partner pairings, court assignments, and division creation.
Players enjoy more balanced competition, real-time standings updates, and a more fluid tournament experience.
Support more players with the same court resources and staff, increasing revenue while maintaining quality.
Handle no-shows, late registrations, and withdrawals with zero administrative burden or schedule disruption.
Capture valuable player data and tournament statistics to improve future events and enhance marketing opportunities.
Players can register, pay, and manage their participation online without director intervention, including cancellations and refunds.
A balanced approach that maximizes play time while building competitive excitement
Seed #1
Seed #8
Seed #4
Seed #5
Seed #3
Seed #6
Seed #2
Seed #7
Winner QF 1
Winner QF 2
Winner QF 3
Winner QF 4
Winner SF 1
Winner SF 2
CHAMPION
Our format ensures every player gets at least 6 qualifying matches, significantly more than many traditional tournaments.
Instead of arbitrary age or skill divisions, players naturally sort into appropriate competitive groups.
One consistent format creates a better experience for everyone while simplifying operations
A consistent tournament format creates predictability for players and efficiency for organizers, while still delivering an exceptional competitive experience.
Our research with players and directors identified the 6+8 format as the optimal balance of play time, competitive excitement, and operational efficiency.
While standardization brings numerous benefits, our system can accommodate custom adjustments when necessary.
Custom formats for showcase tournaments or charity events
Adjustments for very small or very large player counts
We welcome your expertise to refine the format
Our system adapts to your preferred format while enhancing player experience
Our system adapts to your preferred tournament structure, whether you run all skill levels simultaneously or stagger play in waves throughout the day.
Morning, afternoon, and evening waves can be organized by skill ranges while still benefiting from dynamic matching within each wave.
Optimize court usage with intelligent scheduling that works whether you have 4 courts or 40.
Define how players are grouped initially, and let the system handle the dynamic matching within those groups.
4.0+ Skill Levels
Dynamic matching within this skill range
3.0-3.5 Skill Levels
Optimal matchups for intermediate players
2.0-2.5 Skill Levels
Balanced beginner-friendly competition
Each wave benefits from dynamic matching, fair bye allocation, and automated scheduling
Our system is designed with one goal: making tournaments more enjoyable and fair for every player, creating experiences that keep them coming back tournament after tournament.
Players stay informed throughout their tournament journey with zero extra work for directors.
Registration confirmations, payment receipts, and event details sent automatically
Personalized reminder with venue details, check-in times, and what to bring
Performance summaries, complete stats, and links to tournament results
Our dynamic rating system continually adjusts to create the most competitive matches possible, leading to more enjoyable play for everyone.
Ratings update after each match for immediate improvement in matchups
Players quickly find their true competitive level
Players advance based on performance, not arbitrary ratings
Start in the general player pool with initial PPR rating
Rating adjusts based on performance, matches become more competitive
Fighting for playoff seeding with players at your true skill level
Compete in an 8-team bracket with evenly matched competitors
Earn medals against players of your true caliber
Cut your tournament management workload by up to 80% while delivering a better experience
| Task | Traditional Approach | With Smart Tournament System | Time Savings |
|---|---|---|---|
| Division Creation | Manual creation of age/skill divisions; adding new divisions when one fills up | Single event that dynamically sorts players into natural skill groups | ~4 hours/event |
| Partner Management | Pre-tournament partner coordination, handling partner changes and special requests | On-site partner pairing with zero pre-event management | ~3 hours/event |
| Scheduling | Manual creation of match schedules and court assignments | Automated scheduling based on dynamic ratings | ~5 hours/event |
| Refund Processing | Manual refund processing for cancellations | Automated refund system with cancellation policy enforcement | ~2 hours/event |
| Rating Disputes | Handling complaints about players in wrong divisions | Dynamic PPR system eliminates rating disputes | ~3 hours/event |
| TOTAL TIME SAVINGS | ~17 hours/event |
The system automatically pairs players at check-in and assigns courts based on rankings, eliminating hours of pre-tournament scheduling work.
Players can self-cancel within your policy window and receive automatic refunds, with no manual intervention required.
The PPR system objectively determines player skill levels, eliminating contentious rating arguments and sandbagging complaints.
Reduction in Administrative Work
Increase in Tournament Capacity
Reduction in Player Complaints
While our system is built on solid principles, we value your expertise and remain flexible
As both developers and active pickleball players, we've designed this system based on our experiences on the court.
But we know that tournament directors like you bring invaluable expertise. Our goal is to merge our technical solution with your tournament management wisdom.
While our 6+8 format has tested well, we're open to adjustments based on your experience with specific player communities.
Have ideas for tournament-specific features? We can work together to implement customizations that address your unique requirements.
We can tailor the system to work alongside your existing processes, with phased implementation options for a smooth transition.
Start with a single smaller event to experience the system before full adoption.
Run both systems simultaneously for select events as you transition.
Complete adoption with ongoing customization and support.
As active pickleball players, we've experienced tournaments from the player side. We've felt the frustration of:
This player-centric perspective has guided our system design to address these common pain points.
We recognize your invaluable experience running successful tournaments. We want to incorporate your insights on:
Your input will help us tune the system to best meet the specific needs of your tournament community.
Let's discuss how we can tailor our solution to your tournament needs.
See how our system improves your bottom line.
$38,400
$57,600
Based on 25% capacity increase
192 hours/year
80% reduction in administrative work
$29,200
Increased revenue + time savings value
Note: This calculator provides estimates based on typical results our customers have experienced. Your actual results may vary based on your specific circumstances, market, and implementation.
See how our approach transforms every aspect of tournament management.
Answers to common questions about our Smart Tournament System.
Schedule a personalized demo to see how our Smart Tournament System can save you time and maximize your ROI.